Virtual board meetings can reduce travel costs and save time. They also provide the benefits of in-person meetings, for example, a wider range of perspectives, without the constraints of space and travel costs. They allow board members to concentrate more on strategic decisions and make them faster.

There https://boardroomtx.com/benefits-of-virtual-board-meetings/ are some challenges and obstacles that occur when converting from a traditional meeting format to a digital one. Some of problems can be addressed by ensuring that all board members have access to high-quality audio and video tools for conferencing, whereas others will require some extra effort from the team members to overcome. This article will explore some of the most common issues you might encounter when arranging your first virtual board meeting, and provide some tips for overcoming them.

A lack of engagement

It is difficult to replicate the intimacy and personal connection of a face-toface meeting online, but you can still motivate board members to engage in virtual discussions. Creating interactive environments where feedback and questions are welcomed is an excellent start but you can also take the meeting further by establishing a time for discussions that are open to all.

The quality of audio and video conference software has greatly improved in recent years, however some attendees may have difficulty getting used to the digital format. To reduce the risk of technical difficulties, it’s ideal to plan your meeting ahead of time by testing the software and providing clear instructions to newcomers. It is also advisable to remind participants to turn off their notifications and close any programs which could impact their bandwidth, and assign a staff member to assist them in logging in and provide technical assistance during the meeting, and help in preparing the minutes afterwards.